(1) The Competent Authority shall maintain up-to-date details as referred to in Schedule-11 for the transfer of civil employees.
(2) The following procedures shall be followed while transferring a civil employee:
(a) While transferring a civil employee from one place to another place, the decision to make transfer shall also state the office and the geographical region in which the employee is in service, period of service,
the office and geographical region proposed for transfer, the period of transfer and the reason for making transfer.
(b) After a decision to make transfer of a civil employee has been made, the letter of transfer as referred to in Schedule-11A. shall have been issued within Three days after the date of such a decision to the employee to be transferred. Upon receipt of such letter of transfer, the concerned Office shall give the dispatch letter as referred to in Schedule- 12 within the time-limit as referred to in Rule 40.
(c) If the salary as well as allowance is paid by the Office from which any civil employee is transferred instead of giving the dispatch letter within the time- limit as referred to in Clause (b) to the employee who has been transferred, the salary and allowance over and above the time-limit for the issuing of dispatch letter so paid to such a civil employee, without issuing the dispatch letter, shall be recovered from the Chief of Office and Accounts Chief paying the salary and allowance.
(d) The Competent Authority making transfer without following the procedures as referred to in Clause
(a) shall be liable to departmental punishment.